There are many good ways to end an email communication and not so good ways to end an email communication.
In this short tutorial, you will learn the correct way to conclude an email, with several clear examples of how to conclude an email message. You will also find out why an urn for a deleted email is a very important step in effective email ending.
Do not change the tone or the content of your emails immediately after you receive them.
You can only have one chance to make your point and you should give yourself plenty of time to do it. In addition, if the subject line is catchy, the temptation is to over use it. You should instead use the appropriate greeting based on the subject line.
Do not close with your name or with a generic greeting such as “Dear Sir” or “To Whom it May Concern”.
The best wishes for a birthday come a little later and the best wishes for a wedding come after that. Furthermore, if you have just heard from someone you really like, it is not appropriate to close with “Yours Sincerely”. The best wishes for a wedding would read something like “Regards to You”.
Do not include your name, email address or your business email address in the body of an unsolicited sales pitch.
This is even more important when using closing phrases like “Thank You” or “I appreciate your concern”. Some variations include an “click here” link to take them to the company’s website. These closing phrases can get people fired up for a visit to the website of their choice, but they will get very cold feet if there is no way for them to leave your email after reading the “click here” link. Avoid the unnecessary usage of these variations in business email marketing.
Do use “closing” and “thanks” in a professional tone.
People get tired of “please thank you” and “do not click here” in e-mails. They want to be able to leave a message of thanks. Do not use jargon in a casual tone, especially if you are not using it in the context of your business. Instead, use it as you would in writing.
Do not send a closing line that sounds like a forced joke.
A good close should not be one that sounds like a badly scripted punch line. Instead, write your closing in a natural sounding, informal tone. For example, instead of saying “I hope you will please stand up and take notice”, you could write “I sincerely hope you will please stand up and take notice of this important item in my package”. Be careful to maintain the same tone throughout the entire e-mail.
Do not include any automatic sign-off or confirmation that automatically concludes your e-mail.
Many people do not understand the difference between a closing line and a sign-off. The sign-off is used to formally end your message while the closing line is used to politely notify the recipient that you are not interested in continuing to contact them. The sender does not have to send a formal closing message. In fact, it is perfectly acceptable for him or her to just send a thank you note.
These are some of the most common ways to end an email in a respectful and professional manner.
Do not use them as a template. Instead, personalize them to better reflect your personality. Your recipients will appreciate your efforts and look forward to any messages you send in the future.
If you have ever received a business or personal email that was written by a friend or co-worker with either their real or first name and then included a graphic or photo of them with the subject header stating how glad they were to see you, then you know exactly how irritating it can be. Have the person’s full name included in your signature block at the end of each e-mail. It will give the recipient a sense of connection to you and could make a great first impression. When sending emails in the future, always make sure they contain the name of the person you are addressing as well as a short, professionally written, and full name introduction.
The email signature is your window into your personality and style.
Be sure that it reflects your true feelings and is not a cop-out. Cop-outs will come across as insincere, unauthentic, and not what you intended. Make sure the template you use gives your true personality a chance to shine through.
Do not use very corny closing remarks or phrases in your business emails.
These closing statements should only include positive aspects about you or what you’re doing in life. You do not want to scare away potential clients by making it seem like you’re only in it for the money. Always be positive and let your excitement show through in your closing statement.